Dear City Council and Senior Staff, Your April 7, 2020 Council Agenda https://www.menlopark.org/AgendaCenter/ViewFile/Agenda/3423?html=true > includes two topics relevant to the MPC Ready Organization https://www.mpcready.org/ >. One is H-2: Consideration and Discussion of City's Responses to Covid-19 http://Consideration%20and%20discussion%20of%20COVID-19%20City%20responses > and the other is H-3: Consider Resolution No. 6553 affirming Menlo Park’s commitment to values of equity, fairness, and justice https://menlopark.org/DocumentCenter/View/24652/H3-20200407-CC-COVID-Equity > in responding to COVID-19. Volunteers are critical right now. During COVID-19, MPC Ready focuses on recruiting Block Coordinators who organize neighborhood support to help neighbors to be self-sufficient during COVID-19. The MPC Ready organizational model is based on the successful structure used by the City of Palo Alto's Office of Emergency Services https://www.cityofpaloalto.org/services/public_safety/office_of_emergency_services/default.asp >. Please see their excellent COVID-19 https://www.youtube.com/watch?v=TOxf9_rGW1w&feature=youtu.be > version of their training video for new PA's Block Coordinators. The video details are mostly directly relevant in Menlo Park, including the need for a coordinated system of volunteers ready to help residents to be self-sufficient until the first responders can arrive. I hope that Council will view the short video before your meeting as it well explains the role of the Block Coordinator and the importance of these volunteers following a major disaster. (Before the disaster, the volunteers would focus on disaster preparation.) MPC Ready hopes to leverage the PA video into one specific to Menlo Park (and adjacent County areas). The City's Stated Polices & Municipal Code supports the incorporation of volunteers into disaster and emergency response, and equitable use of resources. Please see the below. There may be other relevant polices. * City of Menlo Park Municipal Code. Please see highlighted attachment. * 2011 Emergency Operations Plan V2 https://www.menlopark.org/DocumentCenter/View/815/Emergency-Operations-Plan?bidId =>. Post COVID-19, this plan needs updating and more active working. MPC Ready would be most pleased to participate with the City in that effort. The stated goals in the Emergency Operations Plan support the urgently needed priorities of a focused plan for the City's most vulnerable populations and increased sharing of information. * Emergency Response. During this phase, emphasis is placed on saving lives and property, control of the situation, and minimizing effects of the disaster. Immediate response is accomplished in the City of Menlo Park by timely and effective deployment of local government agencies (fire, law enforcement, EMS (page 16) * The City of Menlo Park will give priority to the following operations: ? Dissemination of accurate and timely emergency information and warning to the citizens of the City of Menlo Park ? Situation analysis ? Resource allocation and control ? Evacuation and rescue operations ? Care and shelter operations ? Restoration of vital services (Page 16) * City of Menlo Park Safety Element https://www.menlopark.org/DocumentCenter/View/234/Open-Space-and-Conservation-Noise-and-Safety-Elements?bidId => -- The below goals (pages 37-38) pertain directly to the use of volunteers and equitable resources. * S1.34: Disaster Preparedness Planning: Ensure disaster preparedness in cooperation with other public agencies and appropriate public-interest organizations. Expand abilities of residents to assist in local responses to disasters. Ensure adequate resources, facilities, and other support for emergency response equitably throughout the City. * S1.35 Community Preparedness. Encourage improved safety programs for schools, institutions and industries to promote greater public awareness of all types of hazards and appropriate responses and support the San Mateo County Office of Emergency Services’ program on emergency preparedness. * S1.36 Emergency Notification System. Continue to support and improve on the Emergency Notification System for disaster information release in emergencies. * S1.39 Emergency Preparedness for Sensitive Populations. Review and improve disaster response capabilities, recovery operations and evacuation planning for sensitive populations in the event of earthquake or other disasters. MPC Ready has written the Police Chief with a request that the MPC Ready efforts be included as part of the Emergency Operations Center. We want to keep the EOC more directly informed and to be aware of what's most urgently needed. The MPC Ready Board, and our counterparts in Atherton and East Palo Alto, have given the Police Chief a standing invitation to join one of the evening "Office Hours" meetings. Mike Noce, City of Menlo Park liaison to MPC Ready, routinely attends and Mayor Taylor also periodically participates. We also invite all Council members to periodically join us too. We would like to hear about your specific COVID-19-related efforts in your Districts. Please let me know if you would like to do this, and I will ask the Organizer to send you an open invitation. We meet via Zoom most nights from 6:30-7:30 p.m. When elected officials join, they talk first -- to honor your Leadership role and limited time. The below information from California Volunteers includes two helpful guides "to ensure safe volunteering during the COVID-19" emergency. One is in English and the other Spanish. The Governor also urges volunteers to come forward. I will separately write you with more specific input into Agenda topics for your April 7, 2020 meeting. While I'm writing as an individual here, I am the Co-Chair of MPC Ready. Warmly, Lynne Bramlett ---------- Forwarded message --------- From: California's Public Health Officer Director Dr. Sonia Y. Angell, and Chief Service Officer Josh Fryday Date: Fri, Apr 3, 2020 at 5:15 PM Subject: Guidelines for Safe Volunteering Let's keep our volunteers safe. [ http://r20.rs6.net/on.jsp?ca=59567280-d2ea-4583-98fa-0b8515ad553e&a=1133778911414&c=7a1e4696-4149-11ea-ba0f-d4ae528ed502&ch=7a926eb8-4149-11ea-ba0f-d4ae528ed502 ] [ https://files.constantcontact.com/6b04d7af701/59ea1870-a47a-4764-bec4-7bfad8b11b80.png ] Dear Fellow Californians, California Volunteers and the California Department of Public Health have partnered to produce helpful guides for volunteers and volunteer organizations to ensure safe volunteering during the COVID-19 outbreak. Now, more than ever, California Needs Volunteers! These guidelines will help Californians seeking to #MeetTheMoment in their communities by outlining the steps they – and the organizations they are volunteering for – can take to keep safe and healthy. ? [You can safely help your community during #COVID19] http://r20.rs6.net/tn.jsp?f=001hLo5zUrN657B8MO0dzgFnWKCugogDu1pbc2Wth0wfMN8L49-32FgKJBhwtbTUT68OiAH5P_i_KtI4XY9gHeIgXtdrb1gMle7kWx1zGv4UrLIkhyGd6DRMCUgxfjWdWXBz72Kd6hzmlHxbFcKmIkRGFV-_hvRHGKrTAtaSB_Hv9STo9wU4vqs3A==&c=nYBSEIPGKjFwR1fD8a8luPGmIdSAAOTqtvE3GwZPD9nT l4lu6txjUg==&ch=0_RH2ZDktzay9PzDkiY-Zc63vtg_nSdElds-pGzONZsPRiol2D5iBw==> Vea Nuestro Anuncio Público en Español http://r20.rs6.net/tn.jsp?f=001hLo5zUrN657B8MO0dzgFnWKCugogDu1pbc2Wth0wfMN8L49-32FgKJBhwtbTUT68bJYh-Xcz3TZBp4dDOPOg2mQ2yvKtd4NzzF9xYMEUpoz3SK3dCJ6oKqKgb-jAf9ONdaJIl803gEJLsJeaGB7WkV7AUfzA98pfTV201U3RsS8zhYHTGG-4bg==&c=nYBSEIPGKjFwR1fD8a8luPGmIdSAAOTqtvE3GwZPD9nT l4lu6txjUg==&ch=0_RH2ZDktzay9PzDkiY-Zc63vtg_nSdElds-pGzONZsPRiol2D5iBw==> [ https://files.constantcontact.com/6b04d7af701/6eb37cfa-a16e-4e48-baf7-8c83b5ae2a1b.jpg ] Download Our Guidlines http://r20.rs6.net/tn.jsp?f=001hLo5zUrN657B8MO0dzgFnWKCugogDu1pbc2Wth0wfMN8L49-32FgKJBhwtbTUT68HFfm0Q89PMTrBOT7krc-n9oZ5oyARSx-dPC3UtFrWFOdSJHoBYw4iFBG9P5ITjSThuTJ4IuRN10f7WJYhfcxnK3WngU9QwJlSv4JHzhJVxzJ6fQBtmk3MO6dqrVrhlwjtPkmFCUhzMFc5znjnGg-yerSBBaSwDdnwk2yLvU ARIYU0JWcsjfpi4herOY_N4Ll7f2Is8iZOuOet9Noy63_0A==&c=nYBSEIPGKjFwR1fD8a8luPGmIdSAAOTqtvE3GwZPD9nTl4lu6txjUg==&ch=0_RH2ZDktzay9PzDkiY-Zc63vtg_nSdElds-pGzONZsPRiol2D5iBw==> [ https://files.constantcontact.com/6b04d7af701/bb1e1a91-a7f8-43bd-88b7-2da838b9d9ad.jpg ] Download Our Guidlines http://r20.rs6.net/tn.jsp?f=001hLo5zUrN657B8MO0dzgFnWKCugogDu1pbc2Wth0wfMN8L49-32FgKJBhwtbTUT68HOSYGp-RHCUEjvB265757hwtPrjCchb-u_sz18Fh6QY3hA65TkHu1YkzxYABNpqV0CfNKeMlSYmeSV-xv2bVCojK0o9MMzFt7U1SeqrvoHlmUgTvVSk5HGuUM_CfpxlN3YM8WzSQelrGpGT1wu-6kZjssoFerMlmKOvmjUM W33BAYCqnB-NKJxZBKC6IEt39dWzyDWkCiL0=&c=nYBSEIPGKjFwR1fD8a8luPGmIdSAAOTqtvE3GwZPD9nTl4lu6txjUg==&ch=0_RH2ZDktzay9PzDkiY-Zc63vtg_nSdElds-pGzONZsPRiol2D5iBw==> ?More ways for Californians to receive or to give help to their community during these difficult times are outlined on the California Volunteers website: serve.ca.gov http://r20.rs6.net/tn.jsp?f=001K4Av59ewSIW-VO7iORxkGQjbVENJBY2awqYcyp2wq6Y1VpJ6mmrPr-tDeV0F_WEInp-3FDcJ2fRoQFTNoDIIHr8YbLmLa3rdV9Dl4YjNR4Oc28et1QWsPHFHNMRQVPDIuzEzpW-PFqgCvLCmkhlW9g==&c=ZKsaffLrD8W-OYh4fZmaZfAQ9eaaAolipqfKHP3a89wm0YrQ009Mow==&ch=aZQYH9ABcOao4eav oY-h3n_Z11ddjPM34rq6Qhn6Ejds7rjSFI4_pA==>. For more information on the state’s response to COVID-19, please visit: covid19.ca.gov http://r20.rs6.net/tn.jsp?f=001K4Av59ewSIW-VO7iORxkGQjbVENJBY2awqYcyp2wq6Y1VpJ6mmrPr5cKf2pKLyHiYXztQNatxi98rXfNgj2zT5-SAgLyq2JDKqN9iCKyIsny7UXWjExZEZRaDTaqzp85g34bOF8ikmNL2poJN61_1Q==&c=ZKsaffLrD8W-OYh4fZmaZfAQ9eaaAolipqfKHP3a89wm0YrQ009Mow==&ch=aZQYH9ABcOao4eav oY-h3n_Z11ddjPM34rq6Qhn6Ejds7rjSFI4_pA==>. Help spread the word, follow California Volunteers http://r20.rs6.net/tn.jsp?f=001K4Av59ewSIW-VO7iORxkGQjbVENJBY2awqYcyp2wq6Y1VpJ6mmrPr1E7SDLhkhogfazEP3d1zkWpJuwZj7jCWmeAHPyak7dd91wDHocJuHiU7nEErMYM_4SuuSTK-EDZ6TnCds1HppkDm0T983zhmhFf8bzHzkj4&c=ZKsaffLrD8W-OYh4fZmaZfAQ9eaaAolipqfKHP3a89wm0YrQ009Mow==&ch=aZQYH9AB cOao4eavoY-h3n_Z11ddjPM34rq6Qhn6Ejds7rjSFI4_pA==> on socials and stay up to date on ways you can help. [ https://files.constantcontact.com/6b04d7af701/94c61a06-7340-4254-99df-e14c44c06ef0.png ] Josh Fryday Chief Service Officer California Volunteers, ?Office of the Governor [ https://files.constantcontact.com/6b04d7af701/3f36d8cd-936b-413f-b2be-b367bbff33aa.png ] Dr. Sonia Y. 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